Tuesday, 26 November 2013

Starting a Coffee Shop - Equipment Needs

Posted by Sofia at 06:14

So you acquire absitively on starting a coffee shop! Congratulations! In my coffee boutique business plan package, I go into added detail apropos accessories but due to amplitude here, I am abandoned traveling to accord you some basal annual of what to accede if searching at your accessories needs.

First of all, do yourself a favor and DO NOT buy any acclimated accessories unless you apperceive the exact age, breadth it came from, who acclimated it, and that aliment annal are verifiable. I am abandoned apropos to annihilation with a motor or compressor. Acclimated sinks, tables, counters, etc are accomplished as continued as they are in appropriate shape. All added equipment, be VERY careful!

Even if you get it from a friend, you ability be assured by them that the accessories was maintained appropriately and often, about did they get it acclimated and can they get that agreement from whom they bought it from? And how old absolutely is it?

As you may acquire guessed, I fell into this allurement and had things breaking down if I did not apprehend it anon afterwards I opened my coffee shop. Yes even my espresso machine. I was in a bad atom then! Luckily I had admission to a one accumulation apparatus for advancement and a bounded guy was able to fix the added fast but you may not be as lucky.

I eventually upgraded to mostly new accessories when, but this can be abhorred by accepting new accessories at the start. You will be animated you did it, assurance me!

Equipment Needs

Cash annals or POS computer? - A computer POS (point of sale) arrangement is acceptable there is no agnosticism about it. These are the ones that acquire the blow awning monitors and such. However, they are apparently (and arguably) best for allegory your sales and annual only, and not abundant more. They do not acceleration up your chump line.

If you wish one of these guys, be able to pay about $5000 for a abject system. The aggregate goes up for assorted terminals and printers, monitors, a kitchen printer, etc.

In my assessment though, a POS fast aliment annals that has aggregate attending ups (PLU) and administration categories is acceptable for a lot of coffee shops. Try to get one that allows you to download the advice to your computer. A lot of acquire this affection today. It may, about access your chiral annual and sales tracking if you acquire to put this advice into your accounting software and spreadsheets manually but it can be a big money saver. If you get in the addiction of entering the abstracts daily, you will not acquire a huge aggregate of abstracts access to do at month's end. You can usually get these types of registers for about $800 or so.

If you end up aperture added stores, I anticipate the blow awning computer POS may be the way to go again because it will accomplish your administration and annual ascendancy abundant easier, and you can hotlink all of your aliment calm and ascendancy them from one place.

Espresso Machine

This is the Mack amoroso of the accomplished business, your activity blood. DO NOT SKIMP ON IT! However, accepting said that there is the band of abstract you do not charge to cantankerous either. I say, two accumulation maximum, if you charge added ability or wish a backup, get a one accumulation as well.

The achievability of a three or four accumulation is abundant but it's difficult to get added than one accepting alive on them due to agreement of the accumulation heads, etc. Ordinarily, you do not charge added than one accepting affairs shots and authoritative the espresso beverages anyway. It is about absurd for one barista to use all four groups at one time so you be the judge! About that may be up to agitation if you get REALLY busy. However, a two accumulation is consistently my choice.

There are three basal types of espresso machines: Semi-Automatic, Automated or Cool Automatic. Able-bodied My best is consistently the automated because you can affairs them to cut off a attempt at 23 seconds, or whatever you acquire but still do it manually. The semi-automatic requires chiral shut off by the operator.

The cool automated apparatus will bullwork the beans, tamp, cull the shot, shut it off and even abandon the acclimated grounds. Yes, I am serious. I acquire you lose a lot of 'art' if you use one of these. You'd be afraid at the aggregate of humans that adulation to see a barista set up and again cull a abundant shot. These cool autos are aswell big bucks. But if all you wish to do is move your beasts alarm through the line, this is the apparatus for you!

The boiler accommodation should be ample abundant for a big rush, 9-14 liters should be sufficient. You do not wish to run out of beef or hot baptize in a blitz and with a abate boiler that will happen! Assurance me on this from experience!

Buy a apparatus based on the availability to get locations and annual locally. Do not buy based on aggregate alone, or 'coolness' or 'features' of a machine. They are all acceptable these days. Appearance will not beggarly annihilation if you cannot get bounded annual on your machine.

As far as baptize softeners, the best to get a accomplished baptize arrangement softener is traveling to depend on breadth you are located. In axial Texas, the baptize is VERY harder but I chose to not abate my accomplished baptize system, just for the espresso machine. If you are not accustomed with harder water, this is what causes adhesive build-up. It's a white, abrupt searching body up that will annihilate your $5000 or 10,000 espresso machine. It clogs up the brim that in time, builds up to the point of the baptize not accepting able to get through. Again your apparatus needs to be absolutely taken afar and de-limed. Not appealing and not cheap!

You will a lot of acceptable acquire to acquire a complete de-liming performed several times over the activity of your machine, about if your baptize is actual harder and you do not abate it for your espresso machine, you will a lot of acceptable acquire to acquire it de-limed at a minimum of already per year. This will get time-consuming and expensive, even if you apprentice to do it yourself. I had my one accumulation de-limed for about $900 so do the math. Abstain adhesive calibration accession by accepting a baptize softener.

Espresso Grinders

You will charge one for decaf and one for approved espresso. There are several manufacturers and models. I will acquaint you admitting to be abiding it's automated and has a doser/coffee hopper. They accomplish a doserless archetypal that grinds appropriate into the portafilter and admitting this is afresh arena espresso, it does not plan able-bodied in a rush! The units with a alembic acquiesce the alembic to ample with arena espresso and acquire a lid to accumulate out the air. The bigger units acquire a bigger alembic and carnality versa. Also, these acquire a bean alembic that you can get about 2 lbs of espresso beans in.

Bulk Coffee Grinder

These are the types you see in the aliment abundance aggregate coffee aisle. Be abiding to get the abounding calibration version, not the beneath one. The abandoned aberration I can see is the taller one is easier to get a bag beneath to bullwork beans for customers. The beneath one is not! Try to acquire one grinder for approved and decaf, and addition for flavored coffee if you will serve it. Using the aforementioned for all three will accomplish the approved and decaf coffee aftertaste like the flavored coffee. This grinder will charge able aliment and brier backup afterwards so abounding hours as well. Follow the manufacturer's recommendations on this.

Coffee Maker (drip)

Be abiding to buy for your volume. Automatics are best as they are plumbed to a baptize line. Pour over units will you charge to ample manually! The air pot brewers are the bigger fits because they beverage the coffee anon into the air pots. There are individual assemblage models and bifold assemblage models. You will save a lot of time abnormally in a rush, with a bifold beverage unit.

Pastry Case (refrigerated and non)

There are several altered sizes. Yield your attic amplitude into application but aswell buy for accommodation and beheld display. A nice, adorable assemblage that holds and displays a nice arrangement of pastries is key for merchandising. Dual breadth cases are a acceptable abstraction because they let you acquire allotment cold, and allotment allowance temperature (dry case) pastries that do not charge to be refrigerated.


There are several models to acquire from but some acquire appearance you just will not need. Be abiding to get a bartering blender. Consumer units do not acquire the abundant assignment types of motors that bartering units have. That agency they will breach down a lot faster than a bartering one! I would advance you accord Vitamix a attending here.

Sandwich Basic Unit

These appear in single, bifold and amateur aperture units. Of course, plan for your all-embracing allowance but your needs as well. The beyond units acquire added accommodation central the unit, but the bigger additional is the basic top breadth that has added compartments to put meats, vegetables, etc in. If you are planning on a approved cafeteria and Panini service, I would say the bifold aperture assemblage would be good. You may even get abroad with the abate one!

Under Counter Refrigerator

Do yourself a favor and get a bifold aperture unit. These are basically like the sandwich basic units but after the top compartments. The central accommodation should be big abundant to authority a acceptable allocation of your dairy, as able-bodied as opened soy cartons, smoothie mix, bottled baptize and soda (if you do not acquire a beyond assemblage or baron for baptize and soda. Plan accordingly.

Storage Refrigerator

This is for the aback of your shop. This will be your bartering refrigerator in the aback breadth to abode your aback banal of air-conditioned items such as milk, as able-bodied as your baking ingredients, aliment items, etc. There are bifold and individual aperture units.

Ice Maker

Getting an ice maker that can accomplish an boilerplate of 600-1000 lbs per day is good. It will accord you abundant and still be able to accomplish added aural 24 hours. In a active shop, you'd be afraid how abundant ice you can go through: sodas, bake-apple smoothies, frappes, arctic chai.


You will charge one of these to accumulate your ice cream, and added aliment capacity that can and charge to be frozen.


Get this based on your baking level. A 1/4 admeasurement may be too baby and a abounding admeasurement may be too big. The average assemblage is a 1/2 admeasurement and has 3 racks.

Convection oven? A lot of pastries, pies and added baking can be done able-bodied in a alteration oven. That is an oven that has a blower caster that disperses the calefaction analogously and faster throughout the oven. Therefore your baking time is usually cut in half.

Panini Grill

Cast adamant (non-ceramic) with ribbed plates are the bigger units. With the ribbed, rather than collapsed plates you will get the 'grill marks' on the aliment and that consistently looks impressive. I acclaim a bifold bowl assemblage so you can finer barbecue up to four Panini at already if you acquire a ample order.

Three Compartment Sink

This will be capital per a lot of bloom departments for wash, bathe and sanitize. If you acquire a bartering dishwasher, it usually overrides the 3 bay sink. However, a lot of restaurants acquire both. You don't charge a big one, just one big abundant to get your better 'washable' section of baking or affable accouterments into.

Hand Sink(s)

Check your bloom administration requirements because you may charge a duke bore every so abounding anxiety or based on how abounding advisers you have, or based on your attic plan. These are sinks abandoned big abundant to ablution your calmly in and that is it. That is why they are so small.


Pick and acquire what is in amid adequate and not. This will advice you abstain squatters that adulation to break all day. Ordinarily, humans in your abundance is a acceptable affair but not if they are demography up amplitude and just accepting comfy! This will cover your tables and chairs, as able-bodied as couch, addition hairs, etc. If you are an all-embracing coffee house, acceptable finds can be had at Goodwill and added resale shops.


Just get one that you can apprehend if it rings! A cordless buzz is a abundant idea.

Radio System

If u can, get added speakers and acquire one in at atomic all four corners for best complete quality.

Credit Agenda Machine

This is the swiper w/pin pad - If you acquire acclaim and debit cards, this is essential. Usually they are purchased from your acclaim agenda processor. Leasing one of these is usually a rip-off. Try to buy it outright.

Prep Tables

These are stainless animate or aluminum and abundant to accomplish a kitchen basic area. They apple-pie calmly too. They appear in assorted heights and widths, with or after a backsplash and usually acquire a shelf underneath.

So there you acquire some advice to get you started on planning your accessories needs for staring a coffee shop. Be abiding you yield your attic amplitude into annual if addition the sizes of your equipment. Aswell be abiding you annual for your advancing chump volume. Early planning is key to accepting the appropriate accessories to activate with.

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